4 Administrator jobs

Supply Ontario is a new provincial agency with an ambitious mandate to transform and modernize the province’s public sector supply chain management system. Supply Ontario’s vision is to build world-class capability that harnesses Ontario’s buying power to enable economic development, province-wide resilience and value for Ontarians. We are currently establishing our initial operations, building our foundational infrastructure and planning for how the agency can best provide services. When operational, as the procurement commercial face for government, Supply Ontario will work across the system to build an integrated, efficient and strategic supply chain that benefits our economy, businesses, customers and Ontarians. Supply Ontario is an inclusive employer which respects equity, inclusion, diversity and anti-racism. Supply Ontario staff are currently working remotely, however all job applicants must be able and willing to commute to a future office location in the Greater Toronto Area. Reporting to the President and CEO, the Chief Administrative Officer (CAO) will be accountable for the strategic direction and priorities for financial, human resources and information technology and for providing overall leadership for all related functions including the planning, development and management of corporate services frameworks, programs, policies and services. The CAO sets strategy and priorities for all corporate services functions in alignment with the overall strategy and directions of Supply Ontario and the diverse corporate services needs across the organization, including all functions related to financial, human resources and information technology. You have extensive senior level experience with a demonstrated track record of corporate services leadership within a large and complex environment, overseeing multiple functional portfolios. You have led measured administrative change initiatives and bring broad experience in various functional leadership roles. You have earned respect through your understanding of organizational structure and process, combined with sound strategic and operational skills. You possess a proven ability to lead a variety of administrative functions including all areas of human resources, finance, facilities, and information technology. Finally, you exhibit energy and enthusiasm for the mandate, have a reputation for openness and integrity and a passion for delivering results. Applications are encouraged immediately and should be submitted online at https://www.odgersberndtson.com/en/careers/17678 or amanda.bugatto@odgersberndtson.com. We thank all those who express an interest, however only those chosen for further development will be contacted. Supply Ontario   is an equal opportunity employer. In accordance with the Accessible Canada Act, 2019 and all applicable provincial accessibility standards, upon request, accommodation will be provided by both Odgers Berndtson and    throughout the recruitment, selection and/or assessment process to applicants with disabilities. Odgers Berndtson is deeply committed to diversity, equity, and inclusion in all the work that we do. As part of our efforts to better understand our ability to reach as broad a pool of candidates as possible for our searches, our DEI team would like to encourage you to take a moment and access our Self-Declaration Form.

The Sr. Clinical Program Directors of Women & Children’s Health, Ambulatory & Transitional Care and the Surgery programs of Unity Health Toronto are recruiting for an Administrative Assistant to provide a wide range of administrative support functions to 3 diverse programs.    The ideal candidate will provide proactive support as the face and voice of the office of the directors, the first point of contact for internal staff and executives, vendors, peer hospitals, government agencies and the public requiring a keen sense of tact, diplomacy and customer service. The ideal candidate will also have a growth mindset, displaying an eagerness learn and develop new skills. The ideal candidate will also be highly motivated, proactive, organized, and have the ability to use critical thinking and sound judgment while being flexible in providing support to both internal and external stakeholders. The ability to maintain a high standard of professionalism and confidentiality is essential. The ability to work flexible hours depending on the needs of the Directors is also required, sometimes requiring attendance at 7am or early evening meetings. This position involves supporting programs across 3 sites of Unity Health, but will be based at the St. Joseph’s Health Centre Site.  Duties and Responsibilities: Schedules and coordinates the activities of the directors through a combination of independent decision making and asking for input where needed. Coordinates and maintains electronic calendar/schedule for the Directors by anticipating and leveraging requirements, priorities and needs of the busy executive and provides necessary appointment logistics, pertinent information, contact requirements; Provides administrative support through the editing, formatting and occasional preparation of a variety of documents (e.g. reports, legal agreements, letters, minutes/agendas, presentations, etc.). Independently manage logistics associated with programming, meeting and event planning, including but not limited to: room bookings, catering, equipment booking, conference calls, video conferencing, AV support, along with standard administrative functions (printing, couriering, fax, photocopying, scanning, invoice supplies, AV equipment) Coordinates project & program activities, including working with internal and external partners, working groups, steering committees and project teams to operationalize and monitor tasks, milestones and expenses for specific programs, as assigned. Drafts, types and edits memorandums, letters, presentations, reports, minutes/agendas, policies/procedures and prepares and distributes large agenda packages for recurring committee meetings. Coordinates special projects and events as assigned. Acts as the initial point of contact to those connecting with directors, both internally and externally. Successfully builds internal and external relationships Acts as an information conduit, receiving and managing sensitive and/or confidential information and disseminates highly confidential documents. Responds to and facilitates resolution of urgent situations referred to the directors in a timely manner, eg.: critical incidents; staff issues and public relations etc. Ensures prompt communication of messages from internal and external stakeholders and facilitates follow-up communication, using appropriate judgment and discretion, using tone and language appropriate to the situation. Design, development and implementation of documents (flyers, templates, event timeline, charts), formatting forms (chart audits, flowsheets), Crisis management for Directors as needed, e. scheduling conflicts, staff issues/performance, etc. Monitors upcoming emergency situations and assists in coordinating supports, communicating and implementing Manages communications for distribution to Managers, Educators, Physicians, Senior Management, Program staff, patients and external public agencies and/or regional programs, Develops and maintains extensive filing systems, both for hard copy documents and electronic documents as required by the program. Provides interim coverage and support to other Administrative Assistants as required. Collects and reports on statistical information including, data entry, and coordinating and compiling weekly monthly, quarterly and annual reporting requirements of the clinical programs. Assists in budget preparation, monitors and submits expenses, and generates various expense reports based on hospital policies and the Broad Public Sector Accountability Act expense directives Assists in the coordination of staff recruitment Oversees payroll and attendance management of team. If required, meets with individuals and groups inside or outside of the organization on behalf of the Directors. Other administrative duties, as assigned. Qualifications and Experience: Successful completion of an Office Administration Program, College Diploma or Bachelor’s Degree. Five (5) years of experience working in an administrative position in health care or educational institutions; healthcare admin support at the director level would be an asset. Excellent organization, time management and prioritization skills required to manage the administrative support needs across 3 multi-site programs. Demonstrated flexibility in responding to predictable and unpredictable work demands. Excellent customer service skills. Proven experience and advanced competence with various software applications, such as Microsoft Office (Word, Excel, PowerPoint, Visio, Outlook), payroll systems, database and spreadsheets, and virtual meeting experience required. Advanced problem-solving abilities and demonstrated ability to develop systems that create efficient work flow. Ability to exercise good judgment in a variety of situations. Ability to maintain strict confidentiality. Excellent written and verbal communication skills are essential. Must have meticulous attention to detail and be able to work under pressure. Demonstrated ability to work independently and as part of a team. Excellent attendance and punctuality record. Social media, project management, and / or graphic design skills would be a definite asset As a condition of employment, all external hires will be required to submit proof of COVID-19 vaccination or documentation unless a valid accommodation under the Ontario Human Rights Code exists.  All internal candidates must be in compliance with Unity Health Toronto’s COVID-19 Vaccination Policy. 

Title:                Chief Redevelopment Officer Division:          Leadership Site:                 Weeneebayko Area Health Authority Reports to:     Executive Team Status:            Full-Time Term The Weeneebayko Area Health Authority (WAHA) is seeking an experienced leader to fill the key role of Chief Redevelopment Officer . Our organization is proceeding with the construction of a new regional health campus, including a regional hospital build, a new long-term care lodge, an ambulatory care centre, and multiple residences for staff. In this role, you will lead WAHA and teams at all levels to complete this project in collaboration with the capital branch of the Ministry of Health and Indigenous Services Canada . The Organization Weeneebayko Area Health Authority (WAHA) is the leading health care provider on the western James and Hudson Bay coast. WAHA comprises of hospitals in Moose Factory, Fort Albany, and Attawapiskat, with a Health Centre in Moosonee. WAHA also provides regional outpatient programs, as well as paramedic services, in Moose Factory, Moosonee, Fort Albany, Kashechewan, Attawapiskat, and Peawanuck. The span of services, complexity of care needs in the region, and the depth of health integration has made WAHA a leader and a model of health care services in Northern Ontario. WAHA consists of 450 employees, a Physician team, many students, as well as the involvement of vibrant First Nation communities within the region. It is affiliated with Queens University and offers many educational opportunities for current and prospective team members.   Position Profile Requirements • Strong knowledge of patient care issues as it applies to the construction requirements of a new health campus with an ability to work independently • Excellent written, oral, and electronic communication skills • Ensures that appropriate capital planning and redevelopment strategies are in place to support the development of WAHA’s new regional health campus and an ambulatory health centre • Demonstrated ability to lead and work within a team including experience in providing mentorship • Strong interpersonal skills and a strong understanding of customer relations. • Experience interacting and presenting to senior management and Board Committees. • Knowledge of Indigenous health issues and the geographic region of the James and Hudson Bay Coast Key Responsibilities • Guide the Executive Team through stages 3-5 of the redevelopment process • Liaise with officials and offices in both the provincial and federal levels of government as required to ensure momentum and efficiency through the capital stages • Facilitate staff and stakeholder groups to gather data, feedback, while increasing engagement throughout the project • Lead, participate, and facilitate teamwork across all levels of the organization within multiple departments • Provide consultation to the Executive Team and Board of Directors on the processes, phases, and progress on the project • Simultaneously manage multiple builds with different funding sources, Ministries, and levels of government to work towards a common project completion date   Qualifications and Experience • Extensive experience in capital projects, redevelopment, and construction of institutional developments within the province of Ontario • Experience in working with the Ministry of Health Capital Branch • Experience guiding, leading, and facilitating teams • Experience in gathering statistics, feedback, and data and presenting to executive and board-level teams for efficient decision making • Experience in the construction and processes associated with hospital redevelopment • Bachelor’s degree in Engineering, Architecture, Management, or a related field is a requirement • Master’s degree in Engineering, Architecture, Management, or a related field is strongly preferred • 5+ years of experience in senior-level management is preferred How to Apply Please apply in writing, providing three recent work references, quoting Competition #2021-226 to: Human Resources Weeneebayko Area Health Authority P.O. Box 664 Moose Factory, ON P0L 1W0   • Resumes can be emailed to jobs@waha.ca or faxed to 705-658-4917 • For more information contact the HR team by email above • Only those selected for an interview will be contacted