Ontario Medical Association Toronto, ON, Canada
Jul 03, 2018Full time
Reporting to the Chief, Strategy & Transformation Office, the Coordinator is responsible for providing administrative and project coordination support to the Chief Strategy & Transformation. RESPONSIBILITIES AND DUTIES Contribute in project management activities such as development and fine tuning of project plans, coordinating RFP processes, assist in prioritizing projects, risk identification and mitigation etc.; Support the Strategy & Transformation Office (STO) to ensure that projects are tracked and any issues that emerge are flagged; Coordinate project/program/committee/working groups and corporate function agendas, meetings and follow up as appropriate to project assignment – internally and externally with OMA leaders, vendors/consultants, staff and other stakeholders; Provide support for the input, collation and management of the Strategy & Transformation office project and program data; Provide support to the Chief on strategic projects, initiatives, programs and events, preparing materials, sourcing and analyzing information, tracking progress, monitoring timelines and following up on outstanding items as required; Liaise with external vendors and consultants on behalf of the STO as appropriate; Work with the Chief, STO on Board Committees and Task Forces; Manage the day to day operations of the Chief, Strategy and Operations office; provide administrative support to the Chief, STO, managing schedules, arranging appointments and meetings, coordinating conference room/off-site meeting venue set-ups and catering, and recording and compiling meeting minutes as required. Prepare correspondence, meeting agendas, reports, documents and presentation materials, developing initial drafts for review, proofing documents/letters, coordinating materials for distribution and filing, and ensuring information is gathered, complete and disseminated to appropriate parties. Provides support to department budget management process, gathering and verifying information, filing expenses, maintaining expenditure records, reviewing general ledger entries and forecasts and identifying and reporting discrepancies; EDUCATION Undergraduate Degree in Business Administration and/or Project Management or equivalent. EXPERIENCE 5+ years Minimum 5 years’ relevant experience Demonstrated ability to manage multiple priorities with flexibility Excellent organizational and time management skills – ability to work independently to meet timelines and priorities Experience with project management or other planning software preferred. Ability to work after-hours for board related committees support. Resumes, including salary expectations, should be forwarded by to email@example.com We regret that only those selected for an interview will be contacted. Ontario Medical Association is an equal opportunity employer. We will accommodate your needs under the Ontario Human Rights Code.