Director, Medical & Academic Affairs

  • The Hospital for Sick Children (SickKids)
  • Apr 05, 2021
Full time Director

Job Description

The Hospital for Sick Children (SickKids) is looking for full-time permanent Director, Medical & Academic Affairs.

The Director functions as the strategic, administrative, financial, and operational partner to the Chief Medical Officer (CMO).  Plans, directs, and oversees the comprehensive business and operational requirements of Medical & Academic Affairs including program development, credentialing, and committee oversight.  Working in close partnership with the departmental leadership, faculty and staff to develop and implement the departmental strategy and achieve departmental vision, mission and goals. Actively leads decision-making structures and processes, navigating and adjudicating complex and large-scale issues as they arise and align with the Hospital. 

The Director will be an action–oriented individual with exceptional organizational, interpersonal, and problem-solving skills. The ideal candidate has an understanding of the SickKids/RI organizational structure and broad knowledge of research programs, departments, centers, contracts, policies and procedures to develop process and strategy that best meets the needs of the Hospital.  The Director will provide strategic leadership support to the Chiefs of the Departments of Paediatric Laboratory Medicine (DPLM), Psychiatry, and Diagnostic Imaging (DI).  Ensures that the Departments faculty receive high quality business support in a manner compliant with University and Hospital policies and procedures.

Chief Medical Office/ Medical & Academic Affairs

  • Oversight of efficient and effective completion of all administrative and financial services provided to the CMO and Medical & Academic Affairs. 
  • Management and oversight of the Credentialing process for Medical, Dental, Scientific Staff, Residents and Fellows and the Annual Reappointment process for Medical, Dental, and Scientific Staff.
  • Accountable for compliance with Hospital By-Laws to mitigate risk.  Lead updates to By-Laws as appropriate based on changes in practice or circumstance.
  • Provide administrative leadership to the Medical Advisory Committee by providing information, advice, and clarification on By-Laws, Public Hospitals Act and protocols.
  • In collaboration with the SickKids Foundation, manage the Selection and Review Process for Endowed Chairs to strengthen the integration of care, research and education.
  • Oversee Medical Departmental Five-Year Review process which is a formal process conducted to evaluate departmental performance from clinical, teaching, research and administrative perspectives.  This process strengthens the integration of care, research and education.
  • Support International Physician recruitment by developing and maintaining collaborative relationships and partnerships with the College of Physicians and Surgeons of Ontario, University Chairs, and Dean of Medicine’s Office and Human Resource Development Canada to ensure timely and flawless recruitment.
  • Provides support to the CMO to employ effective practices for attracting, retaining, and developing medical staff talent in line with University and Hospital guidelines and contractual agreements. 
  • Establish a streamlined process for the Peer Review Committee.  Support the medical legal caseload through engagement with legal counsel to ensure risk mitigation.
  • Develop and execute a strategic planning related to quality improvement and relationship development with physician.   Work with the Department Chiefs to develop a plan whereby medical staff feel engaged with the hospital Senior Leadership Team, through an understanding of the hospital’s goals and objectives, and are supported to provide excellent quality of care.

Financial

  • Financial stewardship for the development of meaningful, accurate, timely financial reports, analysis and presentations to fulfill management requirements to measure performance against goals and objectives.  Develops and delivers presentations to Chief Medical Officer/VP Medical & Academic Affairs as appropriate. 
  • Monitors, measures and reports on the portfolio’s operating plan and practices, identifies, and analyzes variances and leads the development and implementation of proactive and innovative strategies for required adjustments to achieve plan using available data, and working closely with Decision Support and Financial partners.
  • Provides comprehensive financial information, analysis and advice to optimize use of financial resources. 
  • Arrange and organize budgets for the CMO and Medical & Academic Affairs, analyze financial activities and performance against budget, make adjustment and take action as needed. 
  • Develop and manage the physician compensation budget for the Department of Paediatric Laboratory Medicine (DPLM), Psychiatry, and Diagnostic Imaging (DI).

Strategic Initiatives

  • Establish and cultivate strategic relationships with the University, government agencies, professional associations, and key external stakeholders to represent the Hospitals interest and share operational information.
  • Stewards the implementation of the Medical & Academic Affairs strategic plan ensuring that implementation of priorities are integrated with other support functions (e.g.: human resource alignment, knowledge management, planning and budgeting, other resource allocations).
  • Leads or collaborates with the required parties to implement the strategic plans and objectives.  Works collaboratively with physician colleagues, stakeholders, collaborators, and strategic partners to develop, implement and monitor this plan.  
  • Create and update long-range financial plan(s), reflecting all critical issues.  Identify available financial resources (current and future), and advise and deploy efficiently to best support Department objectives. 
  • Facilitates prioritization of strategic direction and objectives.  Plans timelines with key corporate deliverables including but not limited to the annual operation and business plan as well as board and board committee work plans. 
  • Collaborates to ensure all strategic initiatives within the Department are aligned with the broad corporate strategic directions.  Works with CMO/VP Medical & Academic Affairs and executives providing insight on strategies that will optimize bottom line performance and value creation. 
  • Working in close partnership with the departmental leadership, faculty and staff to develop and implement the departmental strategy and achieve departmental vision, mission and goals. 
  • Identify strategic opportunities for improving medical standards of credentialing practice and support the subsequent implementation of the approved changes.

 

Requirements

  • Minimum 5 years of experience in a health care or academic organization. 
  • Master’s degree in Business, Health Care or Public Administration or comparable education/work experience.
  • Excellent interpersonal skills and experience working closely with Physicians or Faculty.
  • Knowledge of Public Hospital’s Act and College of Physicians and Surgeons of Ontario Licensing Regulations. 
  • Project Management Professional (PMP) or equivalent years of project management experience. 
  • 5 years of experience managing budgets in excess of $70M demonstrating strong financial management and analytical skills.
  • Strong planning and organizational skills establishing strong, cooperative working relationships in a complex, multi-tiered organization.
  • Ability to influence and lead revolutionary change with and through multiple stakeholders and influencers. 
  • Ability to effectively analyze, suggest changes and implement corrective action in situations with varying degrees of complexity, balancing the needs of all stakeholders, and making every effort to deliver results that successfully support all parties. 
  • Ability to engage and influence administrative staff across Hospital operations – while the position has limited number of direct reports, the incumbent must engage all administrative staff. 
  • Strong level of skill in using software programs to quickly retrieve data and produce reports – Excel (V-lookups, sorting, filtering), PowerPoint, MS Word, and experience with PeopleSoft is preferred. 
  • Experience in quality/process improvement and process re-engineering using Lean or Six Sigma methodology. 
  • Superior relationship management, long-term strategy orientation, negotiation, influencing, collaboration and analytical skills. 
  • An understanding of legal framework and organizational risk framework.
  • Excellent analytical, business acumen, problem solving and decision-making skills with the ability to identify trends, establish benchmarks and provide credible analysis and business recommendations. 

 

Employment Type: Full-time, Permanent.

This position offers health benefits & pension, including vacation/personal days, work from home and access to a number of employee perks such as our Wellness Program.

Job Category

Director, Program Director

City

Toronto